Sectional Title Property Portfolio Manager

About the Role

A well-established property management company in Johannesburg is seeking an experienced Sectional Title Property Portfolio Manager to join their growing team and deliver exceptional service to trustees, owners, and stakeholders across their portfolio of schemes.

Key Responsibilities

Administration & Advisory

• Manage insurance renewals, valuations, and insurance claims
• Advise trustees on the Sectional Titles Act, governance, and scheme rules
• Assist with rule amendments, constitutions, and CSOS submissions
• Guide trustees on special levies and legislative compliance
• Prepare and explain debtor arrears reports
• Manage CSOS annual returns and statutory submissions
• Assist owners and trustees with online portals and documentation
• Coordinate municipal documentation and legal records
• Process pet applications, incident reports, and governance matters

Secretarial

• Arrange, attend, and facilitate Annual General Meetings and trustee meetings
• Prepare agendas, minutes, resolutions, voting documentation, and meeting packs
• Advise trustees on governance procedures, voting rights, and meeting requirements
• Coordinate online and hybrid meetings
• Prepare levy increase notices and related communications
• Maintain all statutory and scheme records
• Draft and distribute circulars, warning letters, and penalty notices

Accounting & Reporting

• Validate supplier invoices and obtain payment approvals
• Prepare and explain annual budgets to trustees and members

Maintenance

• Source and vet contractors and obtain quotations
• Coordinate maintenance requests between trustees and service providers
• Arrange repairs and maintenance on common property
• Conduct site inspections and compile inspection reports

Requirements

• Minimum of 2 years' experience as a Sectional Title Portfolio Manager
• Relevant tertiary qualification, Sectional Title Diploma, or Property Management Certificate (advantageous)
• Own reliable transport
• South African citizen
• Customer-focused with excellent relationship-building skills
• Strong communication and interpersonal abilities
• Highly organised with excellent administrative skills
• Accountable, responsible, and able to work independently
• Positive attitude with strong problem-solving skills

What We're Looking For

If you have a passion for property management, enjoy working with people, and have a sound understanding of sectional title legislation and community scheme management, we'd love to hear from you.

If you meet the above requirements, please send your CV to alishiacv@surgestaff.co.za

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