Sectional Title Property Portfolio Manager

We're looking for an experienced Sectional Title Property Portfolio Manager to join a well-established property management company in Paarl and take charge of a growing portfolio of schemes.

About the Role

This is a key position managing approximately 15 sectional title schemes while delivering exceptional service to trustees, owners, and stakeholders. You'll be the trusted advisor and administrator for multiple schemes, handling everything from governance and compliance to maintenance coordination and financial reporting.

Your responsibilities will span four core areas:

Administration & Advisory – Manage insurance renewals, valuations, and claims. Advise trustees on the Sectional Titles Act, governance, and scheme rules. Assist with rule amendments, constitutions, and CSOS submissions. Guide on special levies and legislative compliance. Prepare debtor arrears reports, manage CSOS annual returns, and coordinate municipal documentation and legal records. Process pet applications, incident reports, and other governance matters.

Secretarial – Arrange, attend, and facilitate Annual General Meetings and trustee meetings. Prepare agendas, minutes, resolutions, voting documentation, and meeting packs. Advise on governance procedures and meeting requirements. Coordinate online and hybrid meetings. Prepare levy increase notices and maintain all statutory and scheme records. Draft and distribute circulars, warning letters, and penalty notices.

Accounting & Reporting – Validate supplier invoices and obtain payment approvals. Prepare and explain annual budgets to trustees and members.

Maintenance – Source and vet contractors and obtain quotations. Coordinate maintenance requests between trustees and service providers. Arrange repairs and maintenance on common property. Conduct site inspections and compile inspection reports.

Requirements

• Minimum of 2 years' experience as a Sectional Title Portfolio Manager
• Relevant tertiary qualification, Sectional Title Diploma, or Property Management Certificate (advantageous)
• Own reliable transport
• South African citizen
• Customer-focused with excellent relationship-building skills
• Strong communication and interpersonal abilities
• Highly organised with excellent administrative skills
• Accountable, responsible, and able to work independently
• Positive attitude with strong problem-solving skills
• Sound understanding of sectional title legislation and community scheme management

If you meet the above requirements, please send your CV to alishiacv@surgestaff.co.za

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